Preparation of tender documentation, tender assessment and evaluation, and contract award
An organization’s purchasing, supplying, and procurement services follow preset tendering guidelines. These guidelines ensure all legalities are observed and well established in a tender.
A tender is usually an offer made in writing to supply goods or services at a specified price and conditions. Planning and preparation of a tender are key elements for an effective and reliable process.
A project’s complexity and scale determine the degree of preparation and planning. The preparation of documentation must identify the objectives of the procurement. These help to understand what the tender requires and value for money. 360 Civil Consulting in such preparation defines the objectives based on its characteristics. These characteristics are either uncomplicated or complex projects.
The qualities are needed to prepare quantities and costings. Besides these, our consultancy will help refine the executive summary, illustrations supporting the offer, and the formalities regarding the Non-Disclosure Agreement(NDA) in the project brief.
The evaluation and assessment process assesses if all the components of the procurement objectives are met through evaluation criteria. It evaluates compliance, best value for money, the outcome of the process, and all the necessary skills are included in the project team. The civil consultants in our team of experts assist in considering and planning how the evaluation criteria will be assessed. The assessment ensures any information required from the tenderer is relevant when requested.
This process also considers financial, technical, and capacity assessment. The project team ensures all costs are properly covered, equipment or service offered meets the end-users requirements, and checking the bidders’ capacity to perform per the contract. When all the preparation, evaluation, and assessment stages are verified, the contract is awarded based on a review panel decision. Contract award decision follows which tender provides the best value for money, considering price, timing, quality, and costs in use.